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6 Online Tools That Will Make Your Office Job Easier

Office jobs used to be easier before the occurrence of the pandemic since regular office schedules and working beside colleagues used to be motivational for many employees. However, since the implementation of work from home policies, working in a similar manner became difficult. Not only is there an issue in the work-life balance but also with regard to completing the job by the given deadline.

There are certain tools online that you can utilize which can greatly help in easing the office job. This article will help you know about 6 of these so that you can choose the most suitable for you based on your needs.

1. Keep Notes

Notes are something that most of us associate with schools and colleges, yet many employees ignore how important note-taking can be in an office environment. Try using an online application for taking notes. These applications are usually linkable to your email, which means the application is accessible even without the use of your primary device. Furthermore, it helps greatly in time management since you can easily manage your tasks by planning your daily activities.

The great thing about these apps is that you can save your notes in the form of text as well as audio along with organizing photos, and uploading attachments. Apart from this, you can sync your notes, scan documents whenever required, and use a web clipper for an added productivity boost. Try your hand at the many different tools available in the market so that you can determine which tools offer the right features at the right price for you.

2. Coordinate Better

Due to the transition to working from home, reporting the progress of the project that you are working on with your other team members became quite difficult. Since teamwork requires constant coordination, it is crucial to consider a platform that helps you do the same. There are many apps that help users in organizing tasks so that teams can share and track the progress of these projects. In addition, these platforms offer various functionalities wherein you can organize information, timelines, and tasks so that the users are able to manage each project detail and comprehend the role of each team member as well.

These apps can help you create an environment where everyone in your team is constantly connected and this alone can make or break the difference in your daily productivity. Apart from this, the other features offered by these apps include power-ups, timelines, task assignments, activity logs, and file storage, even though these features might not be as widely used, you can always find some good use for them in your case.

3. Learn Project Management

Project management is a vital aspect when working on a project in the office. Without proper scheduling and management, the project delivery becomes late and the clients may even reject the same. Therefore, utilizing project management software or a project management template can help users in managing projects by organizing teams and combining several layers of data including schedules, timesheets, and reports for ease of access.

Having this kind of software can really be a helping hand. However, other than dedicated project management software, you can also use apps that aid the process. Many managers noticed the improvement of their workflows through a clip board app because of the multiple features like cloud sync and translation that can boost their efficacy. As tasks pile up daily, look for apps that can make your life easier by providing features you’re most likely to use on a regular basis. The various features of these applications include time tracking, cost estimations, scheduling, task management, and invoicing.

4. Plan Your Meetings

Planning as well as scheduling meetings has become easy in the recent past with the advent of multiple apps. These utilize some form of an online calendar for permitting its users to opt for times as well as dates that are suitable for them along with their colleagues to plan a meeting.

These apps usually send the attendees a confirmation and reminders to attend the meetings. Not only do these apps make scheduling easy but they also aid the teams in saving time, allowing them to concentrate on preparing themselves for meetings. In fact, the best part is that nobody would miss a meeting due to the constant reminders which is something that every manager dreams of. These apps usually keep the varying time zones in mind and make it easier for attendees living in different nations or time zones to coordinate with each other.

5. Master Your Mail

The various email management services can be greatly helpful in separating crucial mails from less important ones. These work by sending the high-priority emails directly to the user’s inbox and the secondary emails in another folder. This allows the users to check these emails after their job is done which prevents a lot of unnecessary distractions as well. These apps save more time because individuals are able to notice the crucial emails first. Apart from these standard features, additional features like custom folders, reminders, do not disturb, and multiple email accounts are available as well.

6. Block Distractions

Apart from procrastination and laziness that prevent employees from completing their work, there is another crucial aspect that makes it difficult for people to complete their office work in time – distractions. Whether it is a video on YouTube, a Netflix movie, or a new post by Gaga on Instagram, there are a number of distractions that exist online. For this reason, you can take the help of an app that’s designed to block distracting websites and other apps so that the users are able to concentrate on their productivity and work.

Many of these apps also provide the added functionality to choose the websites and applications to blacklist. This is beneficial since the users get ample time to focus on their work without having to give in to their impulses. Furthermore, there are other features of these apps that are noteworthy, including session history, scheduling block sessions, locked mode, browser extensions, and ambient noise.

Managing workflow has become difficult, considering the times of COVID and still continuing to work in teams. However, it is not inevitable. The above-stated online tools can prove to be more helpful than you think. You can choose yours based on your needs as well as help the teams to work more efficiently overall. This will not only improve your productivity and time management but is also likely to help in maintaining the balance of work and personal life.

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