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Content management software: administration and support of contracts at all levels

The work process associated with signing and managing contracts requires the use of modern, powerful software. The software that is necessary for the administration of these processes is represented by PandaDoc. Manual content management software is not convenient, it’s an outdated method and has long since fallen by the wayside as it makes you spend more time and effort signing contracts. This software is an important tool for tracking actions with financial implications. It is especially useful for automation of administration, risk monitoring, and creating reports on contracts.

The second important function is to provide a site as a storage facility which allows access to contract data at any time, anywhere in the world. Storing contracts in different locations can interrupt the contracting process or delay the signing process.

PandaDoc’s content management platform of the software is a universal way to customize the process, and different levels of customizability are available.

Key features include: storage of contract documents, possibility to search by a certain criterion, sending notifications about check dates, messages about important aspects of the contract.

There is also an additional list of options offered to users:

  • Management of new contracts request.
  • Tracking the document through the verification and approval process.
  • Collection of digital signatures.

Leading developer of CLM software provides the possibility for monitoring, contract compliance to optimize the lifecycle of the contract.

When large companies are involved, there is a lot of risk and uncertainty. If project complexity increases, contract management software needs to be more dynamic and operational. Their terms include assumptions at the beginning of the process and probable changes during the contract lifecycle.

You can also view real-time documents available to CLM software users, because they are used for detailed audits. You can compare contract versions and see changes at position and header levels.

Changes can be made to one or more central contracts. This is used to perform massive changes to several contracts according to emerging business needs.

 

Content management software selection criteria

For certain types of organizations, the criteria for selecting a tool may be different. For small businesses, the main thing will be to match the functionality to the needs of the business and the pricing policy. For medium and large businesses, replicability and a high level of maintenance of the technological equipment of the system are important.

PandaDoc, a cloud-based content management platform for document administration, helps users create special quotations, proposals, and HR documents. These decisions are made by the sales and marketing department. Among the many contract templates the user can choose the appropriate one, they can be downloaded and customized for free. There are also options to change the language and currency. The collaboration feature allows multiple users to work on the same document at the same time, while commenting and keeping an activity log.

Content management software analytics provides the opportunity to track the statistics of who reviewed this or that contract. The electronic signature feature is also useful, allowing you to sign and approve documents anywhere.

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